terms and Conditions
The Mindfulness Network and Bangor University wish to ensure there is clarity and transparency in our commitments to you in order to ensure that you and others have a positive experience of the International Conference on Mindfulness 2024. To enable this, we kindly request that you embrace and comply with these Terms and Conditions of our services. Please read them carefully before you book with us as they provide you with the information on how we will provide the services, our payment terms, cancellation terms and other important information.
- “Event” means ICM:2024, or any constituent part of ICM:2024.
- “You” means the person or organisation who books an Event.
- “Website(s)” means the websites
- ICM:2024 means the International Conference on Mindfulness 2024, hosted by The Mindfulness Network and Bangor University.
- “Our” or “We” means The Mindfulness Network and Bangor University.
- “The Mindfulness Network” means the Mindfulness Network, whose registered address is PO Box 3647, BARNET, EN5 9TT and whose charity registration number is 1177800.
- “Bangor University” means Bangor University, whose registered address is Bangor University, Gwynedd, LL57 2DG, UK and whose charity registration number is 1141565.
By submitting an application form and purchasing a ticket for ICM:2024, you are signifying your agreement to and acceptance of these Terms and Conditions. The application form incorporates these Terms and Conditions and constitutes a legally binding contract (the “Agreement”)
These Terms and Conditions may change from time to time, and the latest version will appear on our website. All references to Terms and Conditions will refer to the latest version of these Terms and Conditions.
Once you have made an application you will be requested to pay the amount due, either immediately or by requesting an invoice. Your place is not booked, until payment is received and you have received email confirmation from ICM:2024 that your payment has been received. If our invoice is not paid by the due date, the place will be released for other participants on the waiting list. This process reduces last minute cancellations, ensures that invoices are not left unpaid and that all places are allocated.
£100 of the amount you pay will be non-refundable (except if an application is rejected by us).
Recognising the large administrative overhead of dealing with invoices, we will add a £50 non-refundable surcharge to process an invoice. We would recommend that applicants pay themselves and reclaim on expenses to avoid the charge. Responsibility for payment remains with the attendee.
Please do not make any travel arrangements until after you receive email confirmation of your booking. We cannot be held liable for any travel costs.
You may withdraw your application more than three months prior to the ICM:2024 start date at which point you will be offered a refund, minus the £100 non-refundable deposit.
If you cancel your place between three months and two weeks before the ICM:2024 start date, for any reason, no refund will be offered unless we are able to reallocate your place to someone on the waiting list, when we will refund the amount you have paid, minus the £100 non-refundable deposit.
If you cancel within two weeks of the ICM:2024 start date for any reason, no transfer, refund, or forward credit will be offered.
No refunds or forward credits will be offered after ICM:2024 has started, for example, if you leave the event or fail to turn up to ICM:2024.
We strongly recommend participants have adequate insurance to cover any cancelled travel or personal expenses, as we cannot make reimbursements over and above our cancellation policy.
We reserve the right to move events online where in-person events are not possible due to coronavirus (COVID-19) related requirements or any other considerations. We will notify participants of any changes via email and reimburse any the difference between what you paid when booking and the online price by way of a refund. You can get in touch by contacting email@example.com for a for refund.
If, in exceptional circumstances, an advertised speaker is unable to attend, we will attempt to find an alternative speaker.
In the unlikely event that, due to unforeseen circumstances, ICM:2024 has to be cancelled by us, we will offer a refund for any fees paid to us by participants. Our liability is limited to crediting only ICM:2024 fees, and not any personal expenses you may have incurred.
Please be patient while we process financial requests. For payment, invoice or refund queries please contact firstname.lastname@example.org. For all other conference related queries, please contact email@example.com.
You must advise us at the time of making your application if you have any specific needs so that we can contact you to discuss your requirements.
You must be at least 18 years of age to attend any of Our Events.
If an event is being delivered online you must have access to a computer or laptop with a webcam, have good broadband, and be capable of running Zoom.
For all events delivered in person (rather than online) it is your responsibility that you have a valid visa and can comply with all immigration requirements before booking a course. All travel costs and other expenses are entirely your responsibility.
You must ensure that you comply with all health and safety, licensing and other rules and regulations of the venue or applicable to the venue. It is your responsibility to familiarise yourself with any rules and regulations that apply.
You are expected to behave respectfully and politely throughout any event. We reserve the right, at our sole discretion, to ask you to leave an event if your behaviour is deemed by us to be disruptive in any way and you agree to do so immediately. In such circumstances no transfer, refund or forward credit will be given.
Please arrive on time for any event.
By applying for ICM:2024 you assume responsibility for ensuring you are physically and psychologically fit to participate in the event and that you have consulted with your doctor or psychologist as necessary.
Some of the activities undertaken on the events are movement or floor based. It is always your responsibility to make a decision about whether to participate or to take part in a particular activity. If there is any doubt, the decision should always be to exercise caution and we recommend that you consult a doctor or health professional if you are ever unsure whether an activity is safe for you.
None of our events are intended to be a substitute for counselling, psychotherapy or on-going medical advice from a qualified medical practitioner and subject to this clause we exclude any liability relating to any statement or representation made in respect of the therapeutic, psychological or medical benefits of our services or events. Any unresolved issues which may surface for you and which may warrant medical treatment, counselling or psychotherapy will be at your own risk and expense.
You attend and participate in an event at your own risk. We accept no liability for:
- any costs or expenses arising out of or in connection with any event,
- loss or damage to personal property
- personal injury, except as set out below.
- loss of data, profit, revenue, use, business, anticipated savings, goodwill, reputation or opportunity, financial or economic loss or any indirect or consequential loss or damage
Liability is specifically excluded in respect of any dietary, health or other special requirements.
To the extent permitted by law we exclude all warranties, conditions, representations or other terms whether expressed or implied.
We shall not be responsible for any loss or damage, whether in contract or in tort (including negligence), that are beyond Our foreseeable control.
Nothing in these Terms and Conditions excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.
Notwithstanding the above, you acknowledge that our total liability to you in respect of any loss arising under or in connection with the Agreement, whether in contract, tort (including negligence), breach of statutory duty, or otherwise shall in no circumstances exceed the total amount received by us under the Agreement.
Any personal information you supply to us will be processed in accordance with Our Privacy Policies, a copy of which can be found on our websites. We will only use your information in line with all applicable laws concerning the protection of information including the Data protection Act 2018.
We take the confidentiality of those who come to our events and those who work with us very seriously. Teachers and staff members are under obligation to keep your information confidential (except as otherwise required by law), however please note we have a Safeguarding Policy and in exceptional circumstances, where there is risk of harm, we may share information with our safeguarding officer. Please refer to Our Safeguarding Policy on Our website: http://home.mindfulness-network.org/our-policies/
From time to time, participants at an event may share sensitive information. We expect you to treat any information shared as confidential. We reserve the right to ask you to leave an event if such information is shared inappropriately, and you agree to do so immediately. In such circumstance no transfer, refund or forward credit will be given.
At all times, we will retain ownership of all intellectual property in relation to our websites, our events and any other services provided, including all training materials. Use of these services does not give you any ownership on the service, it’s content or any trademarks or logos used.
Material (including recordings) on our websites or made available at our events cannot be amended, adapted, copied, republished, translated, disseminated, made available distributed in any way without the specific permission of the owner of that material.
We will not be liable for any failure or delay in the delivery of an event which is caused by circumstances beyond our reasonable control, including but not limited to strike, lock-out, labour disputes, acts of Gods, acts of terrorism, war, riot, civil commotion, malicious damage, compliance with a law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, insolvency or bankruptcy of either party or any third party, fire, flood, snow and storm, exceptional weather conditions, difficulty or increased cost in obtaining workers, goods or transport and other circumstances affecting the supply of goods or services.
Each of the paragraphs of these Terms and Conditions operate separately. If any court or relevant authority decided that any of them are unlawful, the remaining paragraphs will remain in full force and effect.
The failure by either you or us to enforce any obligation under these Terms and Conditions at any time or for any period does not be a waiver shall not be considered a waiver of the either party’s rights at any time subsequent to insist upon enforcing that term or any other term of these Terms and Conditions.
These Terms and Conditions are the entire Agreement between these parties and supersede all prior agreements and understandings, whether implied, written or oral, between the parties.
No term of these Terms and Conditions is enforceable under the Contracts (Rights of Third Parties) Act 1999 by any party who is not a party to it.
We always aim to provide a high standard of care in all our services. If You are unhappy with any of Our services, it is important that you let us know so we can address the issue and improve our standards wherever possible. We will take any complaints seriously and aim to respond promptly, fairly and effectively. Please refer to Our Complaints Procedure: http://home.mindfulness-network.org/our-policies/
These Terms and Conditions are governed by English law. This means the Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) will be governed by English law. Both parties agree that the courts of England and Wales will have exclusive jurisdiction.